Deposit Data

You may wish to share your research data with other researchers, or your funders may require you to share your data. Sharing your data will ensure your research is cited more widely. DataFirst is the only internationally certified data repository in Africa. We will manage and publish your research data according to global best practice.

Our mission is to promote open African research data as a public good. We therefore do not accept data we cannot share in some way. You have the option to share your data for research-use only. If your data are sensitive or contain personal information, we can anonymise the data for you, or share it in our safe room at the University.

1. How do I deposit my data with DataFirst?

Contact us at support[at] and we will assist you to deposit your data with us for publishing on our data site. Read our depositor MOU, which indicates our responsibilities.

2. Does DataFirst charge me to deposit my data with their Data Service?
There is no charge you to deposit your data with use for sharing on our open data portal or in our safe room. We do provide further services for which there is a fee, including:
(i) Data cleaning
(ii) Creation of user documents, e.g. user manuals, analytic notes
(iii) Publication of your data from a page branded with your logo
(iv) Regular reports on how your data is being used

3. What type of data can I deposit with DataFirst?
DataFirst accepts administrative records, survey research data, and any other data that could be useful for research. While no data is error-free, DataFirst reserves the right to choose not to disseminate datasets that do not meet certain quality and usability standards.

4. What formats should the data be in?
DataFirst accepts data files in all formats, but preferred formats for data files are Stata and SPSS. Data deposited in other formats will be converted to our standard formats.

5. What should be included with the data files?
Background documentation helps other researchers to understand how to re-use your data. Any documents pertaining to the research should be deposited with the data files, such as administrative forms, questionnaires, code lists, manuals, enumerator manuals, and reports.

6. How will DataFirst make the data available?
All data deposited with us will be available to the research community through a data access model chosen by you as the data owner.

Data access models we use include:

Public Access
These are shown on our site with a green icon. Researchers register on our site and activate their account through an email link. They complete an online data request form for each dataset, and then can immediately download the data files. No human intervention is involved.

Licensed Access
These are shown with an orange icon. Researchers register, complete an online data access form and receive an email with a link to download the data files. These requests are checked by our staff. Requests are dealt with within 24 hours.

Secure Data Service Access (Data Enclave)
These are shown with a dark blue icon. Sensitive datasets are made available to accredited researchers through our Secure Data Service.

Contact Us

Visit:  Suite 3.48, 3rd floor, School of Economics Building, Middle Campus, University of Cape Town, Rondebosch, Cape Town 
Mail: Private Bag X3, Rondebosch, 7701, Cape Town, South Africa 
Call: +27 (0)21 650 5708
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